Case Study: Hybrid Event Live Captioning with SunflowerAI

Outcome:

• A highly engaging live captioned hybrid events;
• Captioning of 98% accuracy and less than 2s latency;
• Improved event accessibility and inclusivity;
• Wider audience reach and engagement;
• Enhanced learning and retention of information;
• Super easy captioning set up, no software installation, no hardware needed.

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Introduction:

Hybrid events are a combination of in-person and virtual experiences that allow attendees to participate either physically at a venue or remotely online. They have become increasingly popular and important in recent years, especially since the COVID-19 pandemic accelerated the adoption of virtual event technologies.

Hybrid events are important because they expand reach to global audiences, offer flexibility, save on travel costs, and make events more accessible. They also provide valuable attendee data, attract sponsors across digital and physical spaces, and ensure resilience against disruptions.

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Why live captioning at hybrid events:

Live captioning is the real-time conversion of spoken words into text during a live event. Live captioning for hybrid events is becoming more and more important for several key reasons:

• Inclusivity: Captions ensure accessibility for deaf, hard of hearing, and non-native speakers.
• Engagement: Captions keep participants focused, even in noisy settings or without sound.
• Comprehension: Audio and text together improve understanding and retention.
• Global Reach: Real-time translations expand access to international audiences.
• Compliance: Captions meet legal requirements for accessibility in many countries.

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How ManLee ran hybrid event live captioning with sunflower ai:

ManLee, a professional event producer at Fishburners Events and Sydney Startup Hub, manages multiple hybrid events every month for his clients. Integrating Sunflower AI live captioning into both in-person and virtual platforms like Zoom or Google Meet is a key part of his workflow. Here’s how he does it:

1. Connect the event audio feed to a laptop.
2. Open sunflowerai.io in a browser and run the Sunflower AI app to generate live captions.
3. Use OBS to overlay captions onto event camera feeds and online video feeds.

And that’s it—quick, seamless, and efficient! 🌻✨

For AV teams that are more familiar with switchers or mixers than the OBS, Sunflower AI also provided green screen feature. Within this feature, live captions are shown on a green background (color customisable), which make it easier to overlay the captioning onto other event screens.

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A fully engaging hybrid event:

With just a few clicks on the Sunflower AI web app—no software installation needed—ManLee effortlessly sets up AI-powered live captioning for his hybrid events. Sunflower AI delivers captions with over 98% accuracy and less than 2 seconds latency, ensuring a smooth experience every time.

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Audience view is another great feature Sunflower AI provides.  Through it, attendees can access captions and translations via a browser link on their devices. With support for 64 languages, non-native English speakers can easily follow along. Captions and summaries can also be downloaded for later review, and event producers like ManLee can repurpose transcripts for YouTube subtitles. 🌻✨

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Ready to elevate your next hybrid event? 🌍✨ With Sunflower AI, you can:

• Provide live captioning for accessibility.
• Offer real-time translations to reach a global audience.
• Generate accurate event summaries to keep everyone informed.
• Deliver content directly to attendees' mobile devices for seamless engagement.

No hardware, no hassle—just better accessibility and engagement for all participants. Let’s make your events inclusive, impactful, and unforgettable! 🚀

👉 Contact us now to learn more or visit our website for more info.

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